How to Forward an Email from Outlook
How to Forward an Email from Outlook is a simple process, whether you’re using the desktop app or the web version.
In Outlook Desktop App:
1.Open the email you wish to forward.
2.Click the Forward button at the top of the message (it looks like a right-pointing arrow).
3.Add any additional comments or context to the email if necessary.
4.Enter the recipient’s email address in the “To” field.
5.Click Send to forward the email.
In Outlook Web:
1.Open the email you want to forward.
2.Click the Forward button located at the top of the email window.
3.Type the recipient’s email address and add any additional text if necessary.
4.Click Send to forward the message.
How to Forward an Email from Outlook, but if you need to forward all or certain types of emails automatically, Outlook provides a way to set this up easily.
How to Auto-Forward Emails in Outlook
If you want to forward all incoming emails to another address automatically—say, for an extended vacation or simply to consolidate emails from multiple accounts—Outlook can help.
In Outlook Desktop App:
1.From the options, select Manage Rules & Alerts.
2.In the Rules and Alerts window, click on New Rule to create a custom rule.
3.Click on people or public group, type the email address you want your emails forwarded to, and hit OK.
4.Click Finish, then Apply to save and activate the rule.
In Outlook Web (Outlook.com or Outlook 365):
1.Log into your account at Outlook.
2.Go to Mail > Forwarding.
3.Check Enable forwarding and enter the email address where you want your messages forwarded.
4.Click Save to activate the rule.
5.Once set up, Outlook will automatically forward all incoming emails to the specified email address. This is ideal for managing emails when you don’t want to check multiple inboxes regularly.
How to Redirect Emails in Outlook
Redirecting an email keeps the original message intact and doesn’t alter the sender’s information. This is useful when you want to send the email along to someone else for action while preserving the original details, including the sender’s name and subject line.
In Outlook Desktop App:
1.Open the email you want to redirect.
2.Click the More Actions button (three dots) in the upper-right corner of the message.
3.Select Redirect from the dropdown menu.
4.Enter the recipient’s email address and click Send.
5.The email will be sent directly to the recipient without any changes, maintaining the original content as it was when it arrived.
Automatic Forwarding (Redirecting) in New Outlook and Web
In the latest versions of Outlook, including Outlook for Windows and the web (Outlook.com or Outlook 365), the process for setting up automatic forwarding and redirecting has been streamlined.
In New Outlook Desktop App:
1.Open Outlook.
2.Select Manage Rules & Alerts. 3.Choose forward it to people Group and enter the forwarding email address
In Outlook Web (Outlook 365):
1.Log into Outlook.com or Outlook 365.
2.Go to Settings.
3.Under Mail, click on Forwarding.
4.Check Enable forwarding and enter the forwarding address.
5.Click Save to activate the forwarding rule.
This update makes it easier than ever to forward or redirect emails with just a few clicks, regardless of whether you’re using the desktop app or web version.
Auto-Forward Emails in New Outlook and Outlook Online
If you don’t want to forward all your emails but only certain ones—perhaps emails from specific contacts or with certain keywords—Outlook allows you to set up more refined forwarding rules.
In Outlook Desktop App:
1.Click New Rule.
2.Under Start from a rule, select Apply rule on messages I receive and click Next.
3.Choose the specific conditions (e.g., emails from a certain sender, or with specific words in the subject line).
4.Under What do you want? check it to people group and enter the forwarding email.
5.Click Finish, then Apply to save the rule.
In Outlook Web (Outlook 365):
1.View all Outlook settings.
2.Under Mail, click Rules.
3.Create a new rule by clicking Add new rule, set your conditions (like sender or subject), and choose Forward to.
4.Enter the forwarding email address.
5.By using these more specific rules, you can control which emails are automatically forwarded and ensure you don’t forward irrelevant or unnecessary messages.
Useful Tips on How to Forward an Email from Outlook
Test Your Rules: After setting up automatic forwarding or redirection, test it by sending a few emails to see if they’re properly forwarded to the correct recipient.
Use Filters for More Control: You can set filters to forward only certain types of messages, like those from a specific contact or with certain keywords in the subject.
Monitor Your Inbox: Even though you’re forwarding or redirecting emails, it’s important to check your inbox occasionally to make sure your rules are working as expected.
Review Your Rules Regularly: As your email needs change, it’s a good idea to periodically review and update your forwarding or redirection rules to make sure they still align with your current workflow.
Conclusion
Automatically How to Forward an Email from Outlook is a great way to manage your inbox, especially if you deal with high email volume or need to ensure important messages are routed to the right person. By following the steps above, you can easily set up email forwarding or redirection in both the Outlook desktop app and web version. Whether you need to forward all emails, specific ones, or redirect them without making changes, Outlook’s flexible options let you customize your email experience to fit your needs.